Crafting an effective email is essential for job seekers submitting their resumes. A strong subject line captures attention by clearly stating the intention of the email. The email body should maintain a professional tone while providing a brief introduction of the candidate. Including a call to action encourages the recipient to review the attached resume promptly. Proper email formatting enhances readability and showcases attention to detail. Lastly, a polite closing reinforces a positive impression and expresses gratitude for the opportunity.
Sample Email Templates for Sending Your Resume
1. Job Application for a Specific Position
Subject: Application for Marketing Coordinator Position
Dear [Hiring Manager’s Name],
I hope this message finds you well. I am writing to express my interest in the Marketing Coordinator position listed on your website. Please find my resume attached for your review.
Thank you for considering my application. I look forward to the opportunity to discuss how my skills can contribute to [Company Name].
Best regards,
[Your Name]
[Your Phone Number]
[Your Email]
2. Referral from a Current Employee
Subject: Application for Software Developer Position – Referred by [Employee’s Name]
Dear [Hiring Manager’s Name],
I was referred to this position by [Employee’s Name], who speaks highly of the opportunities at [Company Name]. I am excited to apply for the Software Developer role and have attached my resume for your consideration.
Thank you for your time, and I hope to meet you soon!
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email]
3. Follow-Up on a Previous Application
Subject: Follow-Up on My Application for [Position Name]
Dear [Hiring Manager’s Name],
I hope this email finds you well. I am following up on my application for the [Position Name] submitted on [Submission Date]. I am very enthusiastic about this opportunity and wanted to reattach my resume for your convenience.
Thank you for the consideration. I look forward to hearing about the next steps.
Warm regards,
[Your Name]
[Your Phone Number]
[Your Email]
4. Inquiry About Internship Opportunities
Subject: Inquiry Regarding Internship Opportunities in [Department Name]
Dear [Hiring Manager’s Name],
I am a student at [Your School Name] pursuing a degree in [Your Major], and I am eager to gain real-world experience. I am writing to inquire if there are any internship opportunities available in [Department Name]. I have attached my resume for your reference.
I appreciate your time and consideration. Thank you!
Best,
[Your Name]
[Your Phone Number]
[Your Email]
5. Application for a Position at a Career Fair
Subject: Application for [Position Name] – Career Fair Follow-Up
Dear [Hiring Manager’s Name],
It was a pleasure meeting you at the [Career Fair Name]. I am very interested in the [Position Name], and I would like to formally submit my resume for consideration.
Thank you for this opportunity. I look forward to speaking with you soon!
Best wishes,
[Your Name]
[Your Phone Number]
[Your Email]
6. Reaching Out for a Networking Opportunity
Subject: Exploring Opportunities in [Industry/Field Name]
Dear [Recipient’s Name],
I enjoy exploring new networking opportunities and would love to connect in regards to potential openings in your organization. I have attached my resume as a reference for my background in [Your Expertise].
Thank you, and I hope to hear from you soon.
Kind regards,
[Your Name]
[Your Phone Number]
[Your Email]
7. Sending Resume After an Informational Interview
Subject: Thank You and My Resume
Dear [Recipient’s Name],
Thank you for taking the time to meet with me during our recent informational interview. As discussed, I have attached my resume for any upcoming opportunities you may be aware of.
I appreciate your guidance and insight!
Best,
[Your Name]
[Your Phone Number]
[Your Email]
8. Applying for a Job That Was Just Posted
Subject: Application for Newly Posted [Position Name]
Dear [Hiring Manager’s Name],
I noticed the [Position Name] was recently posted and felt compelled to apply immediately. I am excited about the potential of joining [Company Name], and my resume is attached for your review.
Thank you for your time!
Best,
[Your Name]
[Your Phone Number]
[Your Email]
9. Referral from a Professional Network Contact
Subject: Application for [Position Name] – Referred by [Network Contact’s Name]
Dear [Hiring Manager’s Name],
[Network Contact’s Name] suggested I reach out to you regarding the [Position Name]. I have attached my resume for your consideration and look forward to discussing my application.
Thank you for your time!
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email]
10. Sending Resume to a Recruitment Agency
Subject: Submission of My Resume for Potential Opportunities
Dear [Recruiter’s Name],
I hope you are doing well. I am reaching out to submit my resume for potential job placements with your agency. I am eager to explore opportunities within the [Industry/Field] and believe my experience would be a good fit.
Thank you!
Warm regards,
[Your Name]
[Your Phone Number]
[Your Email]
11. Applying for a Job Listed on LinkedIn
Subject: LinkedIn Application for [Position Name]
Dear [Hiring Manager’s Name],
I came across the listing for [Position Name] on LinkedIn and was excited to submit my application. Please find my resume attached for your review.
I appreciate your consideration and look forward to the possibility of working with [Company Name].
Best wishes,
[Your Name]
[Your Phone Number]
[Your Email]
12. Resume Submission for a Volunteering Role
Subject: Application for Volunteer Role at [Organization Name]
Dear [Recipient’s Name],
I am very interested in the opportunity to volunteer at [Organization Name] and have attached my resume for your consideration. I am passionate about [relevant cause/field] and would love to contribute my skills.
Thank you for considering my application!
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email]
13. Application for a Seasonal Position
Subject: Application for Seasonal [Position Name]
Dear [Hiring Manager’s Name],
I am writing to express my interest in the seasonal [Position Name] at [Company Name]. Please find my resume attached for your review.
I look forward to the possibility of contributing to your team this season!
Best regards,
[Your Name]
[Your Phone Number]
[Your Email]
14. Resume Submission After a Job Referral
Subject: Application for [Position Name] – Referred by [Referrer’s Name]
Dear [Hiring Manager’s Name],
[Referrer’s Name] referred me to this position and I am excited to submit my resume for your review. I believe my background in [Your Expertise] aligns well with [Company Name].
Thank you for your time and consideration!
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email]
15. Applying for a Job via Company Website
Subject: Application for [Position Name] via [Company Name]’s Career Portal
Dear [Hiring Manager’s Name],
I have submitted my application through the [Company Name] career portal for the [Position Name]. I have attached my resume here for your convenience.
Thank you for your consideration. I am eager to bring my skills to your esteemed team.
Warm regards,
[Your Name]
[Your Phone Number]
[Your Email]
16. Seeking Employment After Being Laid Off
Subject: Seeking Opportunities Following Recent Layoff
Dear [Hiring Manager’s Name],
I hope this email finds you well. After being laid off from my previous position, I am seeking new employment opportunities. I’ve attached my resume, hoping to find a role within [Company Name].
Thank you greatly for your consideration!
Best,
[Your Name]
[Your Phone Number]
[Your Email]
17. Sending Resume When Relocating to a New City
Subject: Application for [Position Name] as I Relocate to [New City]
Dear [Hiring Manager’s Name],
I am excited to be relocating to [New City] and I am interested in applying for the [Position Name] at [Company Name]. Attached is my resume for your review.
Thank you for your time!
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email]
18. Applying for a Position After Completing a Course
Subject: Application for [Position Name] Following My Recent Graduation
Dear [Hiring Manager’s Name],
I am thrilled to apply for the [Position Name]. I recently completed my course in [Course/Field], and I believe my newly acquired skills can significantly contribute to [Company Name]. I’ve attached my resume for consideration.
Thank you for your consideration!
Best wishes,
[Your Name]
[Your Phone Number]
[Your Email]
19. Networking Follow-Up with Resume
Subject: Thank You and Resume Follow-Up
Dear [Recipient’s Name],
Thank you for the enlightening conversation we had recently. As mentioned, I have attached my resume in case you come across any suitable opportunities in [Your Field/Industry].
I appreciate your assistance!
Kind regards,
[Your Name]
[Your Phone Number]
[Your Email]
20. Resume Submission for a Short-Term Project
Subject: Application for Short-Term Project [Project Name]
Dear [Hiring Manager’s Name],
I am excited to apply for the short-term project involving [Details about the Project]. Attached is my resume with relevant experience in this area.
Thank you for your consideration! I look forward to hearing back from you.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email]
And there you have it—some handy email samples to help you nail that job application! We hope these examples make the process a little less daunting and a lot more fun. Thanks for taking the time to read through our tips, and we hope you found something that sparks your creativity. Be sure to swing by again soon for more great advice and resources. Happy job hunting, and good luck!