When job seekers prepare to send their resumes via email, they often seek a professional format to enhance their chances of getting noticed. A compelling subject line can capture the attention of hiring managers and encourage them to open the email. Including a personalized greeting establishes a respectful tone that sets the stage for the content that follows. Attaching the resume in PDF format preserves its layout and ensures compatibility across different devices. A brief message in the body of the email outlines the candidate’s interest and qualifications, reinforcing their suitability for the position. By following these best practices, applicants can effectively showcase their skills and make a positive impression on potential employers.
20 Sample Emails for Sending Your Resume
Crafting the perfect email to accompany your resume can be crucial in making a strong first impression. Below are 20 varied examples to help you communicate effectively, whether you’re applying for a new role, following up, or networking.
1. Applying for a Job Listing
Dear [Hiring Manager’s Name],
I am writing to apply for the [Job Title] position listed on [where you found the job]. Attached is my resume for your review.
- Looking forward to discussing my qualifications.
- Thank you for considering my application.
Best regards,
[Your Name]
2. Cold Application
Hi [Hiring Manager’s Name],
I am very interested in working with [Company Name] and would like to inquire about potential job openings. Please find my resume attached for any current or future positions.
- I would love to contribute to your team.
- Thank you for your time.
Sincerely,
[Your Name]
3. Referral from a Colleague
Dear [Hiring Manager’s Name],
[Referral’s Name] recommended that I reach out to you as I am keen on the [Job Title] role. Attached is my resume for your consideration.
- I appreciate your referral’s support.
- Looking forward to your feedback.
Warm regards,
[Your Name]
4. Follow-up After Initial Application
Hi [Hiring Manager’s Name],
I hope this message finds you well. I wanted to follow up on my application for the [Job Title] position submitted on [date] and have attached my resume once again for your convenience.
- I am very enthusiastic about this opportunity.
- Thank you for your time and consideration.
Best,
[Your Name]
5. Networking Reaching Out
Hello [Contact’s Name],
It was great meeting you at [Event/Location]. As discussed, I am sending you my resume to explore potential job opportunities at [Company Name].
- I really appreciated your insights.
- Looking forward to staying in touch!
Cheers,
[Your Name]
6. Internship Application
Dear [Hiring Manager’s Name],
I am a [Your Major/Year] student eager to gain experience through an internship at [Company Name]. Attached is my resume for your consideration.
- I am excited to learn from your team.
- Thank you for this opportunity!
Kind regards,
[Your Name]
7. Part-Time Job Application
Hi [Hiring Manager’s Name],
I am interested in the part-time [Job Title] position at [Company Name]. Attached is my resume for your review.
- I am flexible with hours and eager to help!
- Thank you for considering my application.
Best,
[Your Name]
8. Reapplying for a Position
Dear [Hiring Manager’s Name],
I previously applied for the [Job Title] position and would like to express my renewed interest. My updated resume is attached for your consideration.
- I have gained new skills since my last application.
- Thank you for your ongoing consideration.
Sincerely,
[Your Name]
9. Sending Resume After a Job Fair
Hi [Hiring Manager’s Name],
It was a pleasure meeting you at [Job Fair/Event]. I am sending my resume as discussed, eager to explore opportunities at [Company Name].
- Thank you for your time and insights!
- I appreciate your consideration.
Best regards,
[Your Name]
10. Applying for a Management Position
Hello [Hiring Manager’s Name],
I am applying for the [Management Position Title] position and have attached my resume for your review. My extensive experience would be a great fit for your team.
- I look forward to discussing my fit for the role.
- Thank you for your consideration.
Warmly,
[Your Name]
11. Following Up as Recommended by the Hiring Manager
Dear [Hiring Manager’s Name],
Thank you for recommending I send my resume for the [Job Title] opening. I’ve attached it here for your review.
- I appreciate your guidance and support!
- Looking forward to your feedback.
Kind regards,
[Your Name]
12. Applying Through a Recruitment Agency
Hi [Recruiter’s Name],
I am reaching out to submit my resume for available positions in [Industry/Field]. Please find my resume attached.
- I appreciate your assistance in this process.
- Thank you for your support!
Best,
[Your Name]
13. Submission for a Remote Position
Dear [Hiring Manager’s Name],
I am writing to apply for the remote [Job Title] position at [Company Name]. Please find my attached resume detailing my qualifications.
- I am excited about the possibility of remote work.
- Thank you for your consideration!
Sincerely,
[Your Name]
14. When Changing Career Paths
Hi [Hiring Manager’s Name],
I am interested in transitioning into [New Field/Position] and believe my transferable skills make me a strong candidate. Attached is my resume for your review.
- I appreciate your consideration of my application.
- Thank you for the opportunity to apply!
Best regards,
[Your Name]
15. Application to a Reputable Company
Dear [Hiring Manager’s Name],
I am excited to submit my application for the [Job Title] position at [Company Name]. My resume is attached for your reference.
- I admire the work that your company does.
- Thank you for your consideration!
Best,
[Your Name]
16. Reference for an Internal Job Posting
Hi [HR Manager’s Name],
I would like to apply for the internal [Job Title] position and have attached my resume for your reference.
- I believe my experience at [Current Position] qualifies me for this role.
- Thank you for considering my application!
Cheers,
[Your Name]
17. Faculty or Alumni Network Application
Dear [Contact’s Name],
I recently learned about the [Job Title] vacancy through the [University/College] alumni network. I am attaching my resume as requested.
- I appreciate the support from the alumni community!
- Thank you for your help.
Warm regards,
[Your Name]
18. Applying After a Referral
Hi [Hiring Manager’s Name],
I was referred to this position by [Referrer’s Name], who thought I would be a great fit. Attached is my resume for your review.
- I value referrals and hope to honor that trust!
- Thank you for your consideration!
Sincerely,
[Your Name]
19. Application for a Senior Position
Dear [Hiring Manager’s Name],
I am applying for the Senior [Job Title] role at [Company Name]. My resume is attached, showcasing my experiences in leadership and strategy.
- Looking forward to the opportunity to contribute!
- Thank you for your time!
Best,
[Your Name]
20. Last-Minute Job Application
Hi [Hiring Manager’s Name],
I just learned about the opening for [Job Title] and wanted to express my interest. Please find my resume attached.
- I appreciate your quick consideration!
- Thank you!
Warm regards,
[Your Name]
How should I structure my email when sending a resume?
When sending a resume via email, it is crucial to structure the email effectively. Use a clear and concise subject line, such as “Application for [Job Title] – [Your Name].” Start the email with a professional greeting, addressing the recipient by name if possible. In the opening paragraph, briefly introduce yourself and state the reason for your email. The body of the email should include a short summary of your qualifications and why you are a good fit for the position. Lastly, close the email with a professional sign-off, such as “Sincerely” or “Best regards,” followed by your name and contact information. This structured approach enhances clarity and professionalism.
What documents should I attach when sending my resume by email?
When sending your resume by email, it is essential to include all relevant documents. Attach your resume as a PDF or Word document to ensure compatibility and preservation of formatting. If requested, include a cover letter that complements your resume and further elaborates on your qualifications. Additionally, you may want to attach references or a portfolio, if applicable, to provide further proof of your skills and experiences. Remember, each attachment should be clearly labeled with your name and the document type to facilitate easy identification for the recipient.
What is the best way to follow up after sending my resume?
After sending your resume, an appropriate follow-up strategy is important. Wait for about one week before attempting to contact the hiring manager or recruiter. Use a polite and professional tone in your follow-up email. Start by expressing your continued interest in the position. Then, inquire if there are any updates regarding your application status. Reiterate your enthusiasm for the opportunity and your desire to discuss your qualifications further. This timely follow-up demonstrates your initiative and reinforces your interest in the role, potentially increasing your chances of a favorable response.
And there you have it! Sending your resume via email doesn’t have to be a daunting task. With the right format and a sprinkle of your personality, you’ll be one step closer to landing that dream job. Thanks for hanging out and reading—your support means a lot! Be sure to swing by again for more tips and tricks that’ll help you stand out in the job market. Good luck on your job hunt, and remember, you’ve got this!