Crafting a professional email is essential for job seekers aiming to make a strong impression. A well-structured message is crucial for successfully sending your resume to potential employers. Sample emails serve as valuable templates, guiding applicants in showcasing their qualifications effectively. Key elements of an effective email include a clear subject line, a polite greeting, and a concise body that highlights relevant skills. Following these components can significantly enhance your chances of securing an interview and advancing in the hiring process.
Sample Emails to Send Your Resume
Crafting the perfect email to send your resume is key to making a great impression. Below are 20 examples tailored for different scenarios, each designed to enhance your chances of getting noticed.
Email Example 1: Applying for a Specific Job Posting
Subject: Application for [Job Title] – [Your Name]
Dear [Hiring Manager’s Name],
I hope this message finds you well. I am writing to express my interest in the [Job Title] position listed on [where you found the job]. My resume is attached for your review.
- Relevant skills: [List relevant skills]
- Previous experience: [Briefly outline experience]
Thank you for considering my application. I look forward to the possibility of discussing my candidacy further.
Best regards,
[Your Name]
[Your Phone Number]
Email Example 2: Sending Resume After Networking
Subject: Fwd: Resume of [Your Name]
Hi [Contact’s Name],
I enjoyed our conversation at [event/meeting], and I appreciate your advice on potential job opportunities. As discussed, I am sending my resume for your reference.
- Professional background: [Brief description]
- Skills & qualifications: [Brief description]
Thank you for any assistance you may provide. I hope to hear from you soon!
Sincerely,
[Your Name]
Email Example 3: Follow-Up After an Interview
Subject: Thank You – [Your Name]
Dear [Interviewer’s Name],
I want to express my gratitude for the opportunity to interview for the [Job Title] position. I am sending my resume as requested and to reiterate my strong interest in joining your team.
- Key strengths: [Mention strengths]
- Value I can add: [Brief description]
Thank you once again for your time, and I look forward to the next steps.
Best,
[Your Name]
Email Example 4: Inquiring About Job Openings
Subject: Inquiry About Future Job Openings – [Your Name]
Hello [Hiring Manager’s Name],
I hope you are doing well. I am reaching out to inquire about potential job openings within [Company Name], as I am very interested in joining your prestigious company. I have attached my resume for your consideration.
- Career goals: [Brief description]
- Interest in company: [Brief statement]
Thank you for your time and consideration. I hope to hear from you soon.
Kind regards,
[Your Name]
Email Example 5: Referral-Based Resume Submission
Subject: Resume Submission – Referred by [Referrer’s Name]
Dear [Hiring Manager’s Name],
I was referred to you by [Referrer’s Name], who mentioned that there might be opportunities at [Company Name]. I am including my resume for your review.
- Expertise: [List of relevant skills]
- Referrer’s note: [Brief mention]
Thank you for considering my application, and I look forward to hearing from you.
Sincerely,
[Your Name]
Email Example 6: Resume Update After Additional Certification
Subject: Updated Resume – [Your Name]
Dear [Recipient’s Name],
I hope you’re well. I wanted to share an updated version of my resume, as I recently obtained my [Certification Name]. Please find it attached.
- New skills acquired: [Briefly outline skills]
- Application of skills: [Brief context]
Thank you for your attention, and I hope to connect soon.
Best regards,
[Your Name]
Email Example 7: Resending Resume for Job Application
Subject: Resending My Application for [Job Title] – [Your Name]
Hi [Hiring Manager’s Name],
I wanted to follow up and ensure you received my application for the [Job Title] position at [Company Name]. Please find my resume attached again for your convenience.
- Relevant experience: [Brief description]
- Passion for the role: [Brief description]
Thank you for considering my application!
Warm regards,
[Your Name]
Email Example 8: Applying for an Internship
Subject: Internship Application – [Your Name]
Dear [Internship Coordinator’s Name],
I am a student at [Your University] majoring in [Your Major] and am eager to apply for the [Internship Name] at [Company Name]. My resume is attached for your review.
- Relevant coursework: [List relevant courses]
- Skills: [Highlight applicable skills]
Thank you for considering my application. I look forward to hearing from you!
Best regards,
[Your Name]
Email Example 9: Sending Resume for a Job Referral
Subject: Resume for [Job Title] Referral – [Your Name]
Hi [Referrer’s Name],
Thank you for offering to refer me for the [Job Title] position at [Company Name]. I have attached my resume for your reference.
- Relevant experiences: [Brief outline]
- Skills related to the job: [Highlight skills]
Thanks again for your support! I truly appreciate it.
Kindly,
[Your Name]
Email Example 10: Sending Resume After Job Fair
Subject: Follow-Up from [Job Fair Name] – [Your Name]
Dear [Recruiter’s Name],
It was a pleasure meeting you at the [Job Fair Name]. I am following up to send my resume and express my interest in potential job openings at [Company Name].
- Background: [Brief summary]
- Skills: [Highlight key skills]
I look forward to the opportunity to discuss my qualifications further.
Best,
[Your Name]
Email Example 11: Application for a Temporary Position
Subject: Application for Temporary [Job Title] – [Your Name]
Dear [Hiring Manager’s Name],
I hope this email finds you well. I am writing to apply for the temporary [Job Title] position at [Company Name]. Please find my resume attached.
- Flexible availability: [Mention your availability]
- Relevant experience: [Brief description]
Thank you for considering my application. I look forward to your response!
Sincerely,
[Your Name]
Email Example 12: Student Applying for a Graduate Role
Subject: Graduate Role Application – [Your Name]
Dear [Hiring Manager’s Name],
I am nearing graduation from [Your University], and I am eager to apply for the [Job Title] position at [Company Name]. My resume is attached for your review.
- Academic achievements: [Highlight major achievements]
- Relevant internships: [List relevant internships]
Thank you for considering my application, and I look forward to your reply!
Kind regards,
[Your Name]
Email Example 13: Applying for a Research Position
Subject: Application for [Research Position] – [Your Name]
Dear [Recipient’s Name],
I am writing to apply for the [Research Position] at [Company Name] as advertised on [Job Board]. Attached is my resume for your review.
- Research interests: [Briefly describe interests]
- Technical skills: [Highlight key skills]
I appreciate your consideration and hope to discuss this exciting opportunity.
Best,
[Your Name]
Email Example 14: Following Up After a Job Listing Expiry
Subject: Inquiry About Job Listing – [Your Name]
Dear [Hiring Manager’s Name],
I noticed that the [Job Title] position is no longer listed. I am very interested and wanted to check if the position has been filled. I’ve attached my resume should there be any future opportunities.
- Relevant experiences: [Brief summary]
- Why I am a good fit: [Brief description]
Thank you for your time. I hope to connect soon!
Sincerely,
[Your Name]
Email Example 15: Applying through Online Job Portal
Subject: Application for [Job Title] – [Your Name]
Dear [Hiring Manager’s Name],
I am excited to submit my application for the [Job Title] position that I found on [Job Portal]. My resume is attached for your consideration.
- Key qualifications: [Highlight qualifications]
- What I bring to the team: [Brief statement]
Thank you for considering my application. I look forward to the next steps!
Warm regards,
[Your Name]
Email Example 16: Submission for a Leadership Role
Subject: Application for [Leadership Position] – [Your Name]
Dear [Hiring Manager’s Name],
I am writing to apply for the [Leadership Position] at [Company Name]. I believe my leadership experience and vision align well with your organization’s goals. My resume is attached.
- Leadership experience: [Brief outline]
- Vision for the role: [Brief description]
I appreciate your consideration and look forward to discussing my application further.
Thanks,
[Your Name]
Email Example 17: Resume for a Non-Traditional Job
Subject: Application for [Job Title] – [Your Name]
Dear [Hiring Manager’s Name],
I am excited to apply for the non-traditional [Job Title] role I found on [platform]. My unique background and skills could bring a fresh perspective to the team. I have attached my resume for your perusal.
- Unique skills: [Highlight specific skills]
- Relevant projects: [Brief description]
Thank you for considering my application. I am eager to hear from you.
Best,
[Your Name]
Email Example 18: Resume After Professional Development Event
Subject: Following Up – Resume Submission – [Your Name]
Hi [Contact’s Name],
It was a pleasure attending the [Event Name] and your insightful session on [Topic]. As requested, I am attaching my resume for your review regarding potential job opportunities at [Company Name].
- Skills learned: [List a few]
- Application of knowledge: [Brief summary]
Thank you, and I am looking forward to connecting again!
Sincerely,
[Your Name]
Email Example 19: Request for Informational Interview
Subject: Request for Informational Interview – [Your Name]
Dear [Recipient’s Name],
I hope this email finds you well. I am very interested in learning more about [Company Name] and the [industry/type of work]. I’ve attached my resume should you have any insights or recommendations to share.
- Interests: [Briefly outline interests]
- Goal: [What interests you about the company]
Thank you for considering my request. I hope to hear from you soon!
Best regards,
[Your Name]
Email Example 20: Resume for Volunteer Opportunities
Subject: Volunteer Position Application – [Your Name]
Dear [Organization’s Name],
I am reaching out to volunteer for [Specific Volunteer Opportunity] at your organization. I am passionate about [cause/mission] and would love to be involved. My resume is attached for your reference.
- Relevant experiences: [Brief outline]
- Why I want to volunteer: [Brief statement]
Thank you for your consideration, and I look forward to the opportunity to contribute!
Best,
[Your Name]
What should you include in an email when sending your resume?
When you send your resume via email, you should include a professional greeting. A clear subject line is essential; it helps the recipient understand the purpose of your email. The body of your email must contain a brief introduction explaining who you are. You should state the position you are applying for along with how you found out about the job opening. Additionally, provide a short summary of your qualifications and why you are a suitable candidate for the position. Finally, remember to mention that your resume is attached, and express gratitude for the opportunity to apply for the role. Always close with a professional sign-off, including your name and contact information.
How can you make your email stand out when sending a resume?
To make your email stand out when sending your resume, begin with a compelling subject line that captures attention. Personalize your greeting; if you know the recipient’s name, use it. In the body of your email, share a unique selling point about your experience or skills. Highlight any relevant achievements that align with the job you are applying for. Utilize an enthusiastic and confident tone throughout the email to express genuine interest in the role. Ending on an engaging note, such as a call to action inviting the employer to read your resume or discuss your application further, can enhance your impact. Conclude with a polite thank you and a professional sign-off.
What tone should you use in your email when sending your resume?
The tone of your email when sending your resume should be professional yet approachable. Start with a courteous greeting to set a positive tone for your message. Use formal language without being overly stiff; your choice of words must convey respect for the recipient. Show enthusiasm for the position; expressing genuine interest can help establish a connection. Maintain a concise and direct writing style to ensure clarity and avoid ambiguity. Use proper grammar and punctuation throughout to reflect your attention to detail. Finally, conclude with a respectful closing that reinforces your professionalism, leaving a positive impression on the recipient.
What common mistakes should you avoid when sending your resume via email?
When sending your resume via email, you should avoid using a vague subject line; it can confuse the recipient. Skipping a greeting or using an informal salutation can come across as unprofessional. Failing to proofread your email for typos and grammatical errors is another common mistake; such oversights can undermine your credibility. Avoid writing a lengthy email; be concise and to the point to respect the recipient’s time. Neglecting to attach your resume is a critical error that can cost you the opportunity; always double-check that it is included. Lastly, remember to use a professional email address; avoid casual or quirky usernames that do not reflect your professionalism.
Thanks for hanging out with us and checking out our tips on crafting the perfect email to send your resume. We hope you found some helpful pointers to make your application stand out in that crowded inbox. Remember, a little bit of personality can go a long way! Don’t be a stranger—swing by again soon for more insights and advice. Good luck, and happy job hunting!