Crafting a professional email is essential when sending a resume to potential employers. A well-structured email can significantly enhance your chances of making a positive impression. The subject line should succinctly indicate your intent, drawing the recipient’s attention immediately. Attaching your resume as a PDF file ensures that the formatting remains intact, presenting your qualifications clearly. Including a concise yet engaging message body allows you to outline your enthusiasm for the position. Finally, utilizing a professional email signature reinforces your credibility and provides essential contact information for follow-up.
Sample Emails for Sending Resumes
When applying for a job, sending a well-crafted email with your resume attached can make all the difference. Here are 20 examples for various scenarios to help guide your submission process.
1. Application for a Job Posting
Dear [Hiring Manager’s Name],
I am writing to express my interest in the [Job Title] position listed on [Job Board/Company Website]. I have attached my resume for your consideration.
- Name: [Your Name]
- Job Title: [Your Job Title]
- Contact: [Your Phone Number]
Thank you for your time!
2. Referral from a Current Employee
Hello [Hiring Manager’s Name],
[Employee’s Name] suggested I reach out about potential opportunities within your team. I am excited to submit my resume for your review.
- Name: [Your Name]
- Job Title: [Desired Job Title]
- Contact: [Your Email]
I appreciate your consideration!
3. Follow-Up After Networking Event
Hi [Hiring Manager’s Name],
- Name: [Your Name]
- Job Title: [Your Current Title]
- Contact: [Your Phone Number]
Looking forward to staying in touch!
4. Internship Application
Dear [Internship Coordinator’s Name],
I am a [Your Major] student at [Your University] and would like to apply for the [Internship Position] at [Company Name]. Please find my resume attached for your review.
- Name: [Your Name]
- Major: [Your Major]
- Contact: [Your Email]
Thank you for considering my application!
5. Job Application for a Position You Learned About via Social Media
Hello [Hiring Manager’s Name],
I discovered the [Job Title] position on [Social Media Platform], and I am enthusiastic about applying. Attached is my resume for your consideration.
- Name: [Your Name]
- Job Title: [Target Role]
- Contact: [Your Email]
Thanks for your time!
6. Application for a Position with a Personalized Touch
Dear [Hiring Manager’s Name],
I’m very impressed by [Company Name]’s commitment to [Company Value or Project]. I would love to apply for the [Job Title] position, and I’ve attached my resume for your deliberation.
- Name: [Your Name]
- Job Title: [Your Current Position]
- Contact: [Your Phone Number]
Thank you for your consideration!
7. Returning to a Previous Employer
Dear [Hiring Manager’s Name],
I hope this message finds you well! I previously worked at [Company Name] as a [Your Previous Job Role] and am interested in rejoining the team. Please find my updated resume attached.
- Name: [Your Name]
- Previous Job Title: [Your Previous Role]
- Contact: [Your Email]
Looking forward to hearing from you!
8. Application for a Remote Position
Hi [Hiring Manager’s Name],
I am thrilled to apply for the [Remote Job Title] role at [Company Name]. I have attached my resume for your review and look forward to discussing how I can contribute to your team.
- Name: [Your Name]
- Current Job Title: [Your Current Title]
- Contact: [Your Email]
Thank you for your time!
9. Application for a Management Position
Dear [Hiring Manager’s Name],
I am excited to apply for the [Management Position] at [Company Name]. Attached is my resume outlining my experience leading teams and driving project success.
- Name: [Your Name]
- Experience: [Your Years of Experience]
- Contact: [Your Phone Number]
I appreciate your consideration!
10. Reaching Out About Future Opportunities
Hi [Hiring Manager’s Name],
Although I am not applying for a specific role currently, I am very interested in future opportunities at [Company Name]. I have attached my resume for any potential openings.
- Name: [Your Name]
- Job Title: [Your Current Job Title]
- Contact: [Your Email]
Thank you for considering my application!
11. Application for a Job with Customized Skills Highlight
Dear [Hiring Manager’s Name],
As a skilled [Your Career Field] professional, I am keen to apply for the [Job Title] position at [Company Name]. I have attached my resume, which highlights relevant skills necessary for this role.
- Name: [Your Name]
- Skills: [List of Key Skills]
- Contact: [Your Email]
Looking forward to your response!
12. Application for a Short-Term Contract Position
Hello [Hiring Manager’s Name],
I am interested in the short-term contract position for [Job Title] with [Company Name]. My resume is attached for your review.
- Name: [Your Name]
- Current Role: [Your Position]
- Contact: [Your Phone Number]
Thank you for your consideration!
13. Sending an Updated Resume Post-Interview
Hi [Hiring Manager’s Name],
Thank you for the insightful interview for the [Job Title] position! As discussed, I am sending my updated resume for your review and consideration.
- Name: [Your Name]
- Interview Role: [Job Title]
- Contact: [Your Email]
I appreciate the opportunity!
14. Application After a Job Fair
Dear [Hiring Manager’s Name],
I enjoyed our conversation at the [Job Fair Name] regarding the [Job Title] position at [Company Name]. I am excited to attach my resume for your review.
- Name: [Your Name]
- Job Title: [Your Desired Title]
- Contact: [Your Phone Number]
Looking forward to your feedback!
15. Application for a Position in a New Industry
Hello [Hiring Manager’s Name],
I am seeking a new opportunity in the [New Industry] and excited to apply for the [Job Title] position at [Company Name]. Attached is my resume highlighting my transferrable skills.
- Name: [Your Name]
- Current Field: [Your Current Field]
- Contact: [Your Email]
Thank you for your time!
16. Application for a Job Posting with a Deadline
Dear [Hiring Manager’s Name],
As the application deadline for the [Job Title] approaches, I am eager to submit my resume for your consideration. I believe my experience aligns well with the requirements.
- Name: [Your Name]
- Job Title: [Your Current Title]
- Contact: [Your Phone Number]
Thank you for the opportunity!
17. Submission of a Resume for a Creative Position
Hi [Hiring Manager’s Name],
I am thrilled to submit my application for the [Creative Job Title] at [Company Name]. My portfolio and resume are attached for your review.
- Name: [Your Name]
- Role: [Your Creative Role]
- Contact: [Your Email]
Looking forward to hearing from you!
18. Applying Around Holiday Season
Dear [Hiring Manager’s Name],
I hope you have a wonderful holiday season! I am interested in the [Job Title] position and have attached my resume for your review during this festive hiring period.
- Name: [Your Name]
- Job Title: [Current Job Role]
- Contact: [Your Phone Number]
Thank you for your consideration!
19. Application for a Job Where You Meet All Requirements
Hello [Hiring Manager’s Name],
I am excited to apply for the [Job Title] position at [Company Name]. Given my qualifications and skills outlined in my resume, I believe I would be a great fit for this role.
- Name: [Your Name]
- Experience: [Years of Experience]
- Contact: [Your Email]
Thank you for your time and consideration!
20. Last-Minute Application for a Job Posting
Dear [Hiring Manager’s Name],
I hope this message finds you well! I am reaching out to submit my application for the [Job Title] position before the deadline, and I’ve attached my resume for your review.
- Name: [Your Name]
- Job Title: [Your Desired Position]
- Contact: [Your Phone Number]
I appreciate your swift consideration!
How should I format my resume when sending it via email?
When sending a resume via email, the format should be clean and professional. A PDF format is recommended since it preserves the layout and design across various devices. The email body should contain a brief introduction, stating the purpose of the email and mentioning the attached resume. Ensure that the subject line is clear, indicating the position you are applying for. Use a polite and formal tone throughout the email, and always include a closing statement with your contact information.
What should I include in the subject line of my email when sending my resume?
The subject line of your email should clearly indicate the purpose of your message. An effective subject line includes the job title you are applying for, followed by your name. This helps the hiring manager quickly identify the content. For example, “Application for Marketing Manager – John Doe” is a straightforward and concise subject line. This format allows recruiters to easily categorize and locate your application.
How can I ensure my email resume gets noticed by employers?
To ensure your email resume gets noticed, personalize your email greeting by addressing the hiring manager by name if possible. Highlight your most relevant qualifications and experiences in the email body, summarizing why you are a suitable candidate for the position. Additionally, follow up with the employer after sending your email to express your continued interest. Make sure to attach your resume and cover letter, verify that all documents are correctly labeled, and double-check for typos or errors before hitting send.
What should I avoid when sending my resume via email?
When sending your resume via email, avoid using unprofessional email addresses that could undermine your application. Refrain from sending your resume in a file format that may not be easily accessible, such as .jpg or .docx. Do not write overly long emails; keep your message concise and focused. Additionally, avoid making spelling or grammatical errors, as these reflect poorly on your attention to detail. Lastly, ensure that your email is respectful and includes a polite closing.
Thanks for hanging out and diving into the world of sending email resumes with me! I hope you found some helpful tips and a solid sample to guide you in your job search journey. Remember, landing that dream job can take time, but being well-prepared makes a huge difference. If you have any questions or just want to share your own experiences, feel free to reach out! Don’t forget to swing by again later for more insights and tips. Good luck out there, and happy job hunting!