Sending a writing sample to an employer via email requires careful consideration of professionalism, formatting, tone, and context. Job seekers must ensure that their samples highlight relevant skills, aligning the content with the employer’s expectations. Proper email etiquette is essential, as it conveys respect and attention to detail, which can make a lasting impression. Clear subject lines help employers identify the purpose of the email, while concise body text ensures that the message is easily understood. Attention to these elements can significantly enhance the chances of making a positive impact on potential employers.
Sample Emails for Sending a Writing Sample to Employers
Below are twenty sample email templates to help you send a writing sample to potential employers. Each example caters to different scenarios and maintains a professional yet friendly tone.
Email Sample 1: Follow-Up After Application
Dear [Employer’s Name],
I hope this message finds you well. Following my recent application for the [Job Title] position, I wanted to share a writing sample that showcases my skills.
Attached is a brief article I wrote on [Topic]. I believe it highlights my ability to [specific skill].
Thank you for considering it. I look forward to your feedback.
Best regards,
[Your Name]
Email Sample 2: Response to Request for Writing Sample
Hi [Employer’s Name],
Thank you for your interest in my application for the [Job Title] role. As requested, I am including a writing sample that reflects my expertise in [topic/field].
Feel free to reach out if you have any questions. I look forward to our discussion.
Sincerely,
[Your Name]
Email Sample 3: Sending a Portfolio
Dear [Employer’s Name],
I enjoyed our conversation during the interview for the [Job Title] position. As requested, I’ve attached a link to my writing portfolio for your review.
It includes samples on various topics that reflect my style and skills. I hope you find them useful.
Warm regards,
[Your Name]
Email Sample 4: Sharing a Recent Project
Hi [Employer’s Name],
I hope you are doing well. I am excited about the opportunity with [Company Name] and wanted to share my recent project on [Project Topic].
I’ve attached the writing sample for your review. Let me know what you think!
Best wishes,
[Your Name]
Email Sample 5: Targeting a Specific Audience
Dear [Employer’s Name],
I hope you are having a great day. Attached is a writing sample that I believe aligns with [Company Name]’s target audience. This piece demonstrates my ability to engage and inform.
I look forward to hearing your thoughts.
Kind regards,
[Your Name]
Email Sample 6: Networking Opportunity
Hi [Employer’s Name],
I hope this note finds you well. I recently met [Contact’s Name], who suggested I reach out to you regarding opportunities at [Company Name].
I’ve attached a relevant writing sample for your consideration. I would appreciate any feedback you might have!
Thank you,
[Your Name]
Email Sample 7: Applying for a Freelance Position
Dear [Employer’s Name],
I came across the freelance opportunity with [Company Name] and was excited to apply. Attached is a writing sample that highlights my experience in [specific topic].
I hope you find it aligns well with your needs!
Best,
[Your Name]
Email Sample 8: After a Networking Event
Hi [Employer’s Name],
I would love your thoughts on it, and maybe we can discuss potential collaborations!
Cheers,
[Your Name]
Email Sample 9: Showcasing Analytical Skills
Dear [Employer’s Name],
I hope you are doing well. I wanted to highlight my analytical skills by sharing a recent writing sample I created on [Topic].
This piece demonstrates not only my writing ability but also my analytical approach. I hope you find it beneficial.
Best regards,
[Your Name]
Email Sample 10: Offering Additional Context
Hi [Employer’s Name],
I appreciate the opportunity to discuss the [Job Title] position with you. I wanted to follow up by attaching a writing sample and providing additional context about my experience within [relevant field].
Looking forward to your insights!
Warm wishes,
[Your Name]
Email Sample 11: When You Have a Word Limit
Dear [Employer’s Name],
I understand that you prefer concise writing samples. Attached is a short piece I authored on [Topic] that is under [word count].
I hope this meets your requirements!
Thank you,
[Your Name]
Email Sample 12: Highlighting Changes
Hi [Employer’s Name],
Thank you for the opportunity to submit my writing sample for [Job Title]. I noticed your suggestion for a different approach, so I have attached a revised version for your review.
Looking forward to your feedback!
Sincerely,
[Your Name]
Email Sample 13: Requesting Feedback on Writing Style
Dear [Employer’s Name],
As I continue to explore opportunities with [Company Name], I would appreciate your feedback on the attached writing sample. I’m keen to understand if my style aligns with your expectations.
Thank you for your support!
Regards,
[Your Name]
Email Sample 14: Following Up After an Interview
Hi [Employer’s Name],
Thank you for the insightful interview for the [Job Title] position. I wanted to follow up by sharing a writing sample that reflects my expertise in [specific area].
I hope it enriches your understanding of my qualifications.
Best regards,
[Your Name]
Email Sample 15: Submitting a Sample for an Internship
Dear [Employer’s Name],
I am thrilled to apply for the internship opportunity at [Company Name]. Please find my writing sample attached, which I believe highlights my research skills and passion for [related field].
Thank you for considering my application!
Warm regards,
[Your Name]
Email Sample 16: Clarifying Your Background
Hi [Employer’s Name],
I wanted to clarify my background after our last discussion about the [Job Title]. Attached is a writing sample that illustrates my capabilities in [specific skills or experiences].
I would appreciate your thoughts!
Best,
[Your Name]
Email Sample 17: Engaging with a Blog Post Sample
Dear [Employer’s Name],
I love reading the content published on [Company’s Blog]. Attached is a writing sample inspired by your topics that fits your style.
I hope you enjoy it!
Sincerely,
[Your Name]
Email Sample 18: Sharing an Editorial Piece
Hi [Employer’s Name],
I hope this email finds you well. I wanted to share an editorial piece I wrote recently on [Topic]. I believe it reflects my writing capabilities and aligns with [Company Name]’s vision.
I look forward to your thoughts!
Warm regards,
[Your Name]
Email Sample 19: Bringing Up a Relevant Experience
Dear [Employer’s Name],
Thank you for our recent conversation regarding the [Job Title]. I wanted to bring to your attention a writing sample from my experience at [Previous Company] where I tackled [specific challenge].
I hope it offers relevant insights!
Best,
[Your Name]
Email Sample 20: Enthusiastic Submission for a Specific Project
Hi [Employer’s Name],
I am very excited about the opportunity to work on [specific project] at [Company Name]. Attached is a writing sample that illustrates my passion and relevant experience in tackling similar projects.
Thank you for your consideration!
Kind regards,
[Your Name]
What is the significance of sending a writing sample to an employer via email?
Sending a writing sample via email serves multiple important purposes. Employers assess a candidate’s writing skills through these samples. A well-structured writing sample showcases the candidate’s ability to communicate effectively. Additionally, sending a writing sample demonstrates professionalism and attention to detail. It allows candidates to highlight relevant experience aligned with the job requirements. Furthermore, a tailored writing sample can strengthen a candidate’s application by providing evidence of their suitability for the position. Overall, submitting a writing sample is a crucial step in the hiring process.
How should I format my writing sample when emailing an employer?
Formatting a writing sample properly is essential when emailing an employer. A clear and concise subject line should indicate the purpose of the email. The writing sample should be attached as a PDF or Word document to ensure compatibility. The document must be titled correctly, reflecting the content accurately. Within the email body, a brief introduction should summarize the purpose of the sample. Additionally, it is important to maintain a professional tone and use appropriate language throughout the email. Clear organization and formatting of the writing sample itself enhance readability and make a positive impression.
When is the best time to send a writing sample to a potential employer?
The timing of sending a writing sample is crucial in the application process. Candidates should send the writing sample as requested in the job application instructions. If the employer does not specify a timeline, a prompt response following the application submission is advisable. Sending the sample early demonstrates eagerness and respect for the employer’s timeline. It is also helpful to send the writing sample during normal business hours to increase the likelihood of immediate attention. Lastly, providing the writing sample before the interview allows for discussion points during the meeting.
What common mistakes should I avoid when submitting a writing sample to an employer?
Avoiding common mistakes is critical when submitting a writing sample to an employer. Firstly, neglecting to follow submission guidelines can lead to disqualification. Candidates should adhere to any specified format or length requirements. Secondly, failing to proofread the writing sample can reflect poorly on professionalism. Typos and grammatical errors undermine the candidate’s writing abilities. Additionally, submitting an unrelated writing sample fails to showcase relevant skills. Candidates should select samples that align with the position they are applying for. Overall, thorough preparation and attention to detail are essential to avoid pitfalls during the submission process.
So, there you have it—sending a writing sample doesn’t have to be a daunting task. Just remember to keep it polished, tailored to the job, and sprinkled with a bit of your unique flair. Thanks for hanging out with me and diving into this topic. I hope you found it helpful! Swing by again soon for more tips and tricks to help you navigate the world of work. Happy writing!