Crafting a professional email is essential when sending a resume to a potential employer. Job seekers must include a clear subject line to ensure their application stands out in a crowded inbox. A thoughtful email body introduces the candidate and highlights relevant skills that connect with the job description. Using a polite closing statement reinforces professionalism and encourages a response. Attaching the resume in a widely accepted format, such as PDF, makes it easier for hiring managers to access the document. Overall, understanding these elements contributes significantly to making a strong impression during the job application process.
20 Sample Emails for Sending Your Resume
Crafting the perfect email to send your resume can make all the difference in catching an employer’s eye. Below are 20 examples tailored for various situations to help guide you through the process.
1. Applying for a Job You Found Online
Subject: Application for [Job Title] Position
Dear [Hiring Manager’s Name],
I hope this message finds you well. I am writing to apply for the [Job Title] position I found on [Website Name]. Please find my resume attached for your consideration.
Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.
Best regards,
[Your Name]
[Your Phone Number]
2. Referral from an Employee
Subject: Referral for [Job Title] Position
Dear [Hiring Manager’s Name],
I was referred to this position by [Referrer’s Name], who spoke highly of your team. Attached is my resume for the [Job Title] position; I believe my skills align well with the requirements.
Thank you for your time, and I hope to speak with you soon.
Sincerely,
[Your Name]
[Your Phone Number]
3. Following Up on an Application
Subject: Follow-Up on [Job Title] Application
Dear [Hiring Manager’s Name],
I hope you’re having a great week! I wanted to follow up on my application for the [Job Title] position submitted on [Date]. Attached is my resume again for your reference.
Thank you for considering my application, and I look forward to your response.
Best,
[Your Name]
[Your Phone Number]
4. Applying for an Internship
Subject: Internship Application – [Internship Title]
Dear [Hiring Manager’s Name],
I am excited to apply for the [Internship Title] internship position at [Company Name]. Please find my resume attached, detailing my relevant coursework and skills.
Thank you for this opportunity. I look forward to your reply.
Warm regards,
[Your Name]
[Your Phone Number]
5. Responding to a Job Ad in a Local Newspaper
Subject: Application for [Job Title] Position
Dear [Hiring Manager’s Name],
I came across your ad for the [Job Title] position in [Newspaper Name] and am thrilled to apply. Please find my resume attached for your review.
I look forward to discussing this exciting opportunity with you.
Best wishes,
[Your Name]
[Your Phone Number]
6. Applying for a Job Through LinkedIn
Subject: [Job Title] Position Application
Dear [Hiring Manager’s Name],
I learned about the [Job Title] position through LinkedIn, and I am very interested in applying. My resume is attached for your review.
Thank you for your consideration. I look forward to the possibility of working together.
Sincerely,
[Your Name]
[Your Phone Number]
7. Applying After Attending a Career Fair
Subject: [Job Title] Position Application
Dear [Hiring Manager’s Name],
It was a pleasure meeting you at the recent career fair. I am following up with my application for the [Job Title] position. I’ve attached my resume for your consideration.
Thank you, and I hope to hear from you soon.
Best regards,
[Your Name]
[Your Phone Number]
8. Sending Resume as Part of a Networking Opportunity
Subject: Seeking Career Opportunities – [Your Field]
Dear [Recipient’s Name],
I hope you are doing well. I am reaching out to share my resume in case you know of any opportunities in [Your Field]. Your guidance would mean a lot to me!
Thank you for your support.
Best,
[Your Name]
[Your Phone Number]
9. Resending Your Resume After a Technical Issue
Subject: Re: [Job Title] Application
Dear [Hiring Manager’s Name],
I hope this finds you well. I wanted to resend my resume as I experienced a technical issue during my last submission. Please find it attached once again.
Thank you for your patience, and I appreciate your consideration.
Sincerely,
[Your Name]
[Your Phone Number]
10. Applying for a Remote Position
Subject: Application for Remote [Job Title] Position
Dear [Hiring Manager’s Name],
I’m excited to submit my application for the remote [Job Title] position. Attached is my resume, showcasing relevant experience that suits your needs.
Thank you for considering my application. I hope to discuss this further.
Best regards,
[Your Name]
[Your Phone Number]
11. Transitioning to a New Industry
Subject: Application for [Job Title] Position
Dear [Hiring Manager’s Name],
I am interested in the [Job Title] position at [Company Name] as I transition to a new industry. My resume is attached for your review.
I appreciate your time and consideration!
Sincerely,
[Your Name]
[Your Phone Number]
12. Applying for a Job with a Unique Skillset
Subject: Application for [Job Title] – Special Skills
Dear [Hiring Manager’s Name],
I am excited to apply for the [Job Title] position as my unique skill set in [Skill/Field] closely aligns with your needs. My resume is attached for your review.
Thank you for your consideration. I look forward to the opportunity to discuss further.
Best,
[Your Name]
[Your Phone Number]
13. Applying for a Managerial Position
Subject: Application for [Managerial Job Title] Position
Dear [Hiring Manager’s Name],
I am writing to express my interest in the [Managerial Job Title] position. Attached is my resume illustrating my leadership experience and achievements.
I look forward to the possibility of contributing to your team.
Sincerely,
[Your Name]
[Your Phone Number]
14. Seeking a Part-Time Position
Subject: Part-Time Application – [Job Title]
Dear [Hiring Manager’s Name],
I am looking for part-time opportunities and would like to apply for the [Job Title] position at [Company Name]. Please find my resume attached.
Thank you for your consideration!
Warm regards,
[Your Name]
[Your Phone Number]
15. Sending Resume After a Previous Interview
Subject: Additional Information for [Job Title]
Dear [Hiring Manager’s Name],
Thank you for the recent interview for the [Job Title] position. As discussed, I am attaching my resume along with additional references to support my application.
I appreciate your consideration!
Best,
[Your Name]
[Your Phone Number]
16. Sent Your Resume for a Job Share
Subject: Resume for [Job Title] Position
Dear [Hiring Manager’s Name],
I am reaching out to share my resume for the [Job Title] position you mentioned. Attached for your review, I am eager to learn more about this opportunity.
Thank you! I look forward to your feedback.
Sincerely,
[Your Name]
[Your Phone Number]
17. Sending Resume with a Specific Request
Subject: Application for [Job Title] Position
Dear [Hiring Manager’s Name],
With great interest, I am applying for the [Job Title]. I would appreciate any feedback on my attached resume, particularly regarding my [specific request].
Thank you for your help!
Sincerely,
[Your Name]
[Your Phone Number]
18. Following Up on a Recommendation
Subject: Referred Application for [Job Title]
Dear [Hiring Manager’s Name],
I was referred to you by [Referrer’s Name] regarding the [Job Title] position. Attached is my resume for your consideration.
I appreciate your time and look forward to your reply.
Warm regards,
[Your Name]
[Your Phone Number]
19. Sending a Resume Before a Scheduled Interview
Subject: Resume Submission for Upcoming Interview
Dear [Hiring Manager’s Name],
I hope this message finds you well. In preparation for our upcoming interview for the [Job Title] position, I am attaching my resume for your review.
I look forward to our discussion!
Sincerely,
[Your Name]
[Your Phone Number]
20. Applying for a Temporary Job
Subject: Application for Temporary [Job Title] Position
Dear [Hiring Manager’s Name],
I am writing to apply for the temporary [Job Title] position at [Company Name]. I have attached my resume for your consideration.
Thank you for your time. I look forward to hearing from you.
Best wishes,
[Your Name]
[Your Phone Number]
How should I format the email body when sending a resume?
When sending a resume by email, the format of the email body is crucial. The email should start with a formal greeting, addressing the recipient by their name when possible. The first sentence should introduce yourself and state the purpose of your email, such as applying for a specific position. Follow this with a brief overview of your qualifications and how they align with the job.
In the next part, indicate that your resume is attached for their review. Maintain a polite and professional tone throughout the email. Conclude with a closing statement that invites further communication, followed by a formal sign-off and your full name, contact information, and LinkedIn profile if applicable. This structured approach ensures clarity and professionalism.
What subject line should I use when emailing my resume?
The subject line of an email when sending a resume serves as the first impression. It should be concise and informative, clearly indicating the purpose of the email. The subject line should typically include the position title you are applying for and your name. For example, “Application for Marketing Manager – John Doe” effectively communicates the intent of your email.
Using this format helps recruiters easily categorize your email and provides them with pertinent information at a glance. Avoid vague subject lines, as they can lead to your email being overlooked. A clear subject line enhances the chance of your email being opened and read.
What should I include in the email signature when sending my resume?
An email signature when sending your resume is an essential element of professional correspondence. The signature should include your full name, which reinforces your identity. Additionally, you should provide your phone number for easy contact. Including your email address is also beneficial, although it may seem redundant.
Furthermore, consider adding a link to your LinkedIn profile or personal website, showcasing your professional portfolio. The signature may also contain your current job title and company, if applicable. By incorporating these elements, your email signature becomes a powerful tool for establishing your professional presence and facilitating further communication.
How can I follow up after sending my resume via email?
Following up after sending your resume via email is vital for demonstrating your enthusiasm for the position. Wait for about a week to ten days after sending your application before reaching out. In your follow-up email, start with a polite greeting, then reference your previous email and the position you applied for.
Express your continued interest in the role and inquire if there have been any updates regarding your application status. Acknowledge that hiring processes can take time, and thank them for considering your application. Use a professional tone throughout the email and conclude with a formal sign-off. This follow-up shows initiative and reinforces your genuine interest in the opportunity.
And there you have it! Crafting the perfect email to send your resume doesn’t have to be daunting. Just remember to keep it personal yet professional, and don’t forget that little touch of warmth in your message. Thanks for taking the time to read through; I hope you found some useful tips here! Feel free to swing by again later for more insights—happy job hunting, and good luck out there!