Sending a resume by email requires a professional approach to ensure that applicants make a positive impression. A well-structured email format can enhance the clarity and presentation of a job application. Job seekers should include a subject line that clearly states the purpose, such as “Application for Marketing Manager Position.” Attaching the resume as a PDF will preserve the document’s formatting and ensure it is easily accessible to hiring managers. Personalizing the email body by addressing the recruiter by name adds a touch of professionalism that can set candidates apart in a competitive job market.
20 Sample Emails for Sending Your Resume
Sending your resume via email can sometimes feel daunting, but having a few templates at your disposal can make this process smoother. Below are 20 sample email formats tailored for various situations when you might want to submit your resume.
1. Applying for a Specific Job
Dear [Hiring Manager’s Name],
I hope this message finds you well. Attached is my resume for the [Job Title] position at [Company Name]. I am excited about the opportunity and believe that my skills align perfectly with the requirements.
- Looking forward to discussing my application.
- Thank you for considering my application.
2. Submitting for a Job Fair
Hi [Recruiter’s Name],
It was a pleasure meeting you at the [Job Fair Name]. I’m attaching my resume for your consideration regarding potential opportunities with [Company Name].
- I’m eager to join a dynamic team.
- Thank you for your time!
3. Referral Submission
Dear [Hiring Manager’s Name],
I was referred to you by [Referral’s Name], who suggested I might be a good fit for the [Job Title] position. Attached is my resume for your review.
- I appreciate your consideration.
- Looking forward to hearing from you soon!
4. Internship Application
Hello [Hiring Manager’s Name],
I am currently a student at [University Name] majoring in [Your Major] and would like to apply for the [Internship Position] at [Company Name]. My resume is attached for your reference.
- I am keen to learn and contribute.
- Thank you for this opportunity!
5. Follow-Up Email After Networking
Hi [Contact’s Name],
It was great to connect with you at [Event Name]. I’m following up to provide my resume for any upcoming opportunities at [Company Name].
- I appreciate your guidance!
- Looking forward to staying in touch.
6. Reapplying After a Previous Application
Dear [Hiring Manager’s Name],
I previously applied for the [Job Title] position and am writing to express my continued interest. Attached is my updated resume for your review.
- I believe my skills reflect my growth since my last application.
- Thank you for your consideration!
7. General Inquiry with Attached Resume
Hi [Hiring Manager’s Name],
I hope you’re doing well. I’m reaching out to inquire about potential job openings at [Company Name] and have attached my resume for your consideration.
- I am excited about any future possibilities!
- Thank you for your time.
8. Applying for a Remote Position
Dear [Hiring Manager’s Name],
I’m interested in applying for the [Remote Job Title] position at [Company Name]. Attached you will find my resume that highlights my relevant experience.
- I am well-suited for remote work.
- I look forward to your feedback.
9. Applying for a Temporary Position
Hello [Hiring Manager’s Name],
I am writing to apply for the temporary [Job Title] position at [Company Name]. Please find my resume attached for your review.
- Thank you for considering my application.
- I look forward to discussing this opportunity!
10. Sending Resume for a Recruitment Agency
Dear [Recruiter’s Name],
I am reaching out to share my resume with you for any suitable positions available in [Your Industry/Field]. I’ve attached my resume for your review.
- I appreciate your assistance!
- Thank you for your support.
11. Attaching Resume Post-Interview
Hi [Interviewer’s Name],
Thank you for the opportunity to interview for the [Job Title] position. As discussed, I am sending you my resume along with references for your consideration.
- I am enthusiastic about joining your team!
- Looking forward to your response.
12. Scholarship Opportunity Submission
Dear [Scholarship Committee Chair],
I am applying for the [Scholarship Name] and have attached my resume for your review. I appreciate your consideration.
- Thank you for this opportunity!
- I look forward to the next steps.
13. Applying for a Fellowship
Hi [Fellowship Coordinator’s Name],
I am submitting my resume for the [Fellowship Position] at [Organization Name]. Attached you will find my application materials.
- Thank you for considering me for this fellowship!
- I look forward to your reply.
14. Submission for an Academic Position
Dear [Department Head’s Name],
I am writing to apply for the [Academic Position] in the [Department] at [University Name]. My resume is attached for your consideration.
- I look forward to the possibility of contributing to your team.
- Thank you for your time!
15. Volunteer Position Inquiry
Hello [Volunteer Coordinator’s Name],
I am interested in volunteering at [Organization Name] and would like to submit my resume for your consideration. Please find it attached.
- I am eager to support your mission!
- Thank you for your consideration.
16. Transitioning Fields – Resume Submission
Dear [Hiring Manager’s Name],
I am transitioning into [New Field] and am interested in any opportunities at [Company Name]. My resume is attached for your review.
- I appreciate any guidance you can provide.
- Thank you for your consideration!
17. New Graduate Seeking Employment
Dear [Hiring Manager’s Name],
I am a recent graduate from [University Name] and am eager to apply for the [Job Title] position at [Company Name]. Attached is my resume for your review.
- Thank you for considering my application!
- I am excited about this opportunity.
18. High-Profile Industry Application
Hello [Hiring Manager’s Name],
I am writing to express my interest in the [Job Title] at [Company Name]. I have attached my resume, showcasing my extensive experience in the industry.
- I am looking forward to the potential of working together.
- Thank you for your consideration.
19. Job Position Opening Announcement
Dear [Manager’s Name],
I saw the job posting for [Job Title] on [Platform] and would like to apply. My resume is attached for your review and consideration.
- I look forward to the possibility of joining your team!
- Thank you for your time.
20. Expressing Interest in Future Opportunities
Hi [Hiring Manager’s Name],
I hope you are well! While there currently may not be openings at [Company Name], I wanted to send my resume for any future positions that may arise.
- Thank you for keeping my information on file!
- I appreciate your support.
What are the essential components of an email when sending a resume?
When sending a resume by email, the email should contain an informative subject line, a polite greeting, and a brief introduction. The subject line should include your name and the job title, making it easy for employers to identify your email. The greeting should be professional, addressing the hiring manager by name if possible. The introduction should briefly explain the position you are applying for and express your enthusiasm for the opportunity. Additionally, the email body should mention that your resume is attached, and you may include a closing statement reiterating your interest in the position. Finally, a polite sign-off with your name and contact details should be included to facilitate further communication.
How can one format a resume attachment when sending via email?
When sending a resume via email, the attachment should be in a widely accepted format, such as PDF or Word document. The filename of the attached resume should include your name and the job title, enhancing clarity and professionalism. Avoid using generic filenames like “Resume” or “Document” to reduce confusion. The resume should be formatted in a clean, easy-to-read layout, utilizing clear headings and bullet points. Consistent font styles and sizes should be used throughout the document to maintain professionalism. Including your contact information at the top of the resume ensures that it is readily available to the recipient.
What common mistakes should be avoided when sending a resume by email?
Common mistakes to avoid when sending a resume by email include using an unprofessional email address, neglecting to proofread the content, and forgetting to attach the resume. An unprofessional email address can create a negative impression on potential employers. Failing to proofread can lead to spelling and grammatical errors, which may undermine your credibility. Additionally, forgetting to attach the resume or sending an incorrect version can cause significant delays in the hiring process and may reflect poorly on your attention to detail. It is important to double-check all elements before hitting “send” to ensure a polished and professional application.
What tips can enhance your email when submitting a resume?
To enhance your email when submitting a resume, begin by personalizing the message to the specific job and company. Tailoring your email content demonstrates genuine interest and effort. Use a clear and concise writing style, ensuring that your email is easy to read and free of jargon. Summarized highlights of your relevant experience can engage the reader and encourage them to review your resume. Including a call to action, such as inviting them to contact you for further discussion, can also reflect your proactive approach. Lastly, make sure to thank the recipient for considering your application, providing courteous closure to your email message.
Thanks for sticking with me through this guide on how to send a resume by email! I hope you found the sample helpful and that you feel more confident in hitting that “send” button. Remember, a polished email can make a big difference in getting your foot in the door, so take your time and make it count. If you have any questions or need more tips, feel free to drop by again later. Happy job hunting, and best of luck with your applications!