In today’s competitive job market, knowing the correct format to send your resume by email is crucial for making a great first impression. Job seekers often rely on email as a primary means to submit applications, ensuring that their resumes catch the attention of hiring managers. An effective email subject line increases the likelihood of your resume being opened, while a concise message conveys professionalism and clarity. Including a polite closing statement encourages positive communication and demonstrates your enthusiasm for the opportunity. Utilizing these elements can significantly enhance your chances of landing an interview and advancing your career.
Sample Email Templates for Sending Your Resume
Sending your resume via email can be a crucial step in your job application process. Below are 20 examples of how to craft your email for various situations with professionalism and warmth.
Example 1: Applying for a Job Posting
Dear [Hiring Manager’s Name],
I am writing to express my interest in the [Job Title] position listed on [where you found the job]. Please find my resume attached for your review.
- Looking forward to discussing my fit for the role.
- Thank you for considering my application.
- Best regards,
- [Your Name]
- [Your Phone Number]
- [Your Email]
Example 2: Referral from a Current Employee
Hi [Hiring Manager’s Name],
I hope this message finds you well. My colleague [Employee’s Name] suggested I apply for the [Job Title] position, and I’ve attached my resume for your reference.
- I believe my experience aligns well with the role.
- I appreciate your consideration and look forward to your feedback.
- Thank you,
- [Your Name]
- [Your Phone Number]
- [Your Email]
Example 3: Following Up on a Job Application
Dear [Hiring Manager’s Name],
I hope you are doing well. I wanted to follow up on my application for the [Job Title] position submitted on [date]. I have attached my resume again for your convenience.
- I am very interested in the opportunity to work with your team.
- Thank you for your time and consideration.
- Sincerely,
- [Your Name]
- [Your Phone Number]
- [Your Email]
Example 4: Attaching Resume After Networking Event
Hi [Contact’s Name],
It was great meeting you at [Event Name]. As discussed, I’m attaching my resume for the [Job Title] position that you mentioned might be available.
- Thank you for your help and guidance.
- I appreciate your support in my job search.
- Best,
- [Your Name]
- [Your Phone Number]
- [Your Email]
Example 5: Speculative Application
Dear [Hiring Manager’s Name],
I hope this email finds you well. I am reaching out to express my interest in potential job opportunities at [Company Name] and have attached my resume for your consideration.
- I admire your company’s work and would love to contribute.
- Thank you for your time and attention.
- Warm regards,
- [Your Name]
- [Your Phone Number]
- [Your Email]
Example 6: Applying for an Internship
Dear [Hiring Manager’s Name],
I am a [Your Major] student at [Your University] and am very interested in the [Internship Title] position. Attached is my resume for your review.
- I am eager to gain experience and contribute to your team.
- Thank you for considering my application.
- Sincerely,
- [Your Name]
- [Your Phone Number]
- [Your Email]
Example 7: Quick Resume Update
Hi [Hiring Manager’s Name],
I hope you are well. I wanted to share an updated version of my resume that reflects my recent accomplishments.
- Thank you for looking at the updates.
- I appreciate your continued interest.
- Best wishes,
- [Your Name]
- [Your Phone Number]
- [Your Email]
Example 8: Reconnecting with a Recruiter
Hi [Recruiter’s Name],
I hope this message finds you in good spirits. I am reaching out to share my updated resume, as I am actively looking for new opportunities in [Industry/Field].
- I would greatly appreciate any leads you may have.
- Thank you for your help.
- Warm regards,
- [Your Name]
- [Your Phone Number]
- [Your Email]
Example 9: Applying for a Remote Position
Dear [Hiring Manager’s Name],
I am excited to apply for the remote [Job Title] position at [Company Name]. Attached is my resume highlighting my relevant experience.
- I look forward to the possibility of working with your innovative team.
- Thank you for considering my application.
- Best,
- [Your Name]
- [Your Phone Number]
- [Your Email]
Example 10: After a Job Fair
Hi [Hiring Manager’s Name],
It was a pleasure speaking with you at [Job Fair Name]. I am sending my resume as we discussed, for the [Job Title] position at [Company Name].
- I appreciate the opportunity to connect.
- Looking forward to hearing from you.
- Thanks,
- [Your Name]
- [Your Phone Number]
- [Your Email]
Example 11: Applying for a Position at a Different Location
Dear [Hiring Manager’s Name],
I am interested in the [Job Title] position based in [Location]. Please find my resume attached for your consideration.
- I am eager to bring my skills to your team.
- Thank you for your time.
- Sincerely,
- [Your Name]
- [Your Phone Number]
- [Your Email]
Example 12: Applying for a Leadership Position
Dear [Hiring Manager’s Name],
I am excited to submit my application for the [Job Title] role at [Company Name]. Attached is my resume outlining my leadership experience in [Field].
- I am keen to discuss how I can contribute to your team.
- Thank you for considering my application.
- Best regards,
- [Your Name]
- [Your Phone Number]
- [Your Email]
Example 13: Reference from an Influential Figure
Hi [Hiring Manager’s Name],
I hope this email finds you well. I was referred to this position by [Referrer’s Name] and am attaching my resume for your review for the [Job Title] position.
- Thank you for considering my application.
- Looking forward to your response.
- Best,
- [Your Name]
- [Your Phone Number]
- [Your Email]
Example 14: Reapplying for a Position
Dear [Hiring Manager’s Name],
I hope you are doing well. I would like to reapply for the [Job Title] position at [Company Name] and have attached my latest resume for your convenience.
- I have gained additional experience that will be beneficial for the role.
- Thank you for your consideration.
- Sincerely,
- [Your Name]
- [Your Phone Number]
- [Your Email]
Example 15: Applying for a Temporary Position
Hi [Hiring Manager’s Name],
I am writing to apply for the temporary [Job Title] position advertised on [Job Board/Website]. My resume is attached for your review.
- I am excited about the opportunity to support your team.
- Thank you for your time and consideration.
- Warm regards,
- [Your Name]
- [Your Phone Number]
- [Your Email]
Example 16: Requested Resume Submission
Dear [Hiring Manager’s Name],
As per our conversation on [date], I am attaching my resume for the [Job Title] position at [Company Name]. Thank you for your guidance during our discussion.
- I look forward to the next steps in the hiring process.
- Thank you again for your consideration.
- Best,
- [Your Name]
- [Your Phone Number]
- [Your Email]
Example 17: Seeking Opportunities within the Company
Hi [HR Manager’s Name],
I hope this email finds you well. I am interested in exploring potential opportunities within [Company Name] and have attached my resume for your review.
- I am excited about the possibility of joining your team.
- Thank you for your time.
- Sincerely,
- [Your Name]
- [Your Phone Number]
- [Your Email]
Example 18: Note from a Professional Mentor
Dear [Hiring Manager’s Name],
I hope this message finds you well. My mentor [Mentor’s Name] suggested that I apply for the [Job Title] role you currently have open, and I am attaching my resume for your consideration.
- Thank you for reviewing my application.
- I look forward to discussing my qualifications with you.
- Best regards,
- [Your Name]
- [Your Phone Number]
- [Your Email]
Example 19: Participating in a Company Project
Hi [Hiring Manager’s Name],
I’m excited about the opportunity to work on [Project Name]. I have attached my resume for your consideration regarding the [Job Title] position.
- I look forward to potentially collaborating with your team.
- Thank you for considering my application.
- Best,
- [Your Name]
- [Your Phone Number]
- [Your Email]
Example 20: Sent in Advance for Upcoming Role
Dear [Hiring Manager’s Name],
I wanted to send you my resume in anticipation of the upcoming [Job Title] position in your department. I look forward to the possibility of discussing it with you soon!
- Thank you for your time and consideration.
- Best regards,
- [Your Name]
- [Your Phone Number]
- [Your Email]
How should I format my resume when sending it via email?
When sending a resume by email, it is crucial to format it correctly. The resume should be in a widely accepted file format, such as PDF or Word document, to ensure compatibility across different devices and operating systems. The email body should contain a brief introduction stating the position of interest, followed by a polite closing. This structure helps the recipient understand the purpose of your email immediately. Additionally, ensure the subject line is clear and professional, such as “Application for [Job Title].” This practice increases the likelihood of your email being opened and reviewed.
What should be included in the email when submitting a resume?
When submitting a resume via email, the email should contain several key components. First, the subject line should indicate the job title you are applying for. Second, the body of the email should include a personal greeting, followed by a brief introduction where you mention the position you are applying for. Third, you should express your enthusiasm for the role and highlight one or two key qualifications. Finally, include a polite closing with your name, contact information, and mention that your resume is attached for review. This format ensures that all essential information is clearly communicated.
How can I make my email stand out when sending a resume?
To make your email stand out when sending a resume, focus on creating a personalized approach. Start with a specific subject line that captures attention, such as “Enthusiastic Applicant for [Job Title] at [Company Name].” In the email body, personalize your greeting by addressing the hiring manager by their name, if possible. Briefly mention your relevant experience or skills that relate to the job. Use a professional tone but infuse a bit of your personality to demonstrate genuine interest in the position. A well-written, engaging email will increase your chances of making a positive impression.
And there you have it—your handy guide to sending a resume via email like a pro! Just remember to keep it professional but let a little of your personality shine through. It’s all about making that first impression, right? Thanks for taking the time to read this; I hope you found it helpful! Feel free to stop by again later for more tips and tricks to boost your job-hunting journey. Happy job searching, and best of luck out there!