Crafting a professional email when sending your cover letter and resume is crucial for job seekers. A well-structured email enhances your chances of making a positive impression on hiring managers. This sample email format serves as a template for candidates aiming to showcase their qualifications effectively. Job applications require clarity and brevity to capture the recipient’s attention, while personalized greetings add a touch of professionalism. Including a clear subject line increases the likelihood of your email being opened and considered.
Sample Emails for Sending Cover Letters and Resumes
When applying for a job, your email can make a significant first impression. Below are 20 sample emails tailored for various reasons when sending your cover letter and resume.
1. Application for a Specific Job Listing
Dear [Hiring Manager’s Name],
I am excited to submit my application for the [Job Title] position listed on [Website/Job Board]. Attached are my cover letter and resume for your review.
Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email]
2. Referral from a Current Employee
Dear [Hiring Manager’s Name],
I was referred to this opportunity by [Referrer’s Name] and am enthusiastic about applying for the [Job Title] position. My resume and cover letter are attached for your consideration.
Please let me know if you need any additional information. Thank you for your time!
Best regards,
[Your Name]
[Your Phone Number]
[Your Email]
3. Following Up on a Previous Application
Dear [Hiring Manager’s Name],
I hope this message finds you well. I am writing to follow up on my application for the [Job Title] position submitted on [Date]. Please find my updated cover letter and resume attached.
I appreciate your consideration and look forward to your response.
Thank you,
[Your Name]
[Your Phone Number]
[Your Email]
4. Sending After Networking Event
Dear [Hiring Manager’s Name],
It was a pleasure meeting you at the [Event Name] last week! As discussed, I am applying for the [Job Title] position and have attached my cover letter and resume for your review.
Thank you for the opportunity, and I hope to connect soon!
Warm regards,
[Your Name]
[Your Phone Number]
[Your Email]
5. Application for an Internship
Dear [Hiring Manager’s Name],
I am writing to express my interest in the Internship position at [Company Name]. Please find my resume and cover letter attached for your consideration.
I am eager to learn and contribute to your team. Thank you for your time!
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email]
6. Application for a Job After a Career Break
Dear [Hiring Manager’s Name],
I hope you are doing well. I am eager to apply for the [Job Title] position after a brief career break. Attached are my resume and cover letter for your review.
I appreciate your consideration and look forward to discussing how my skills can contribute to your team.
Best wishes,
[Your Name]
[Your Phone Number]
[Your Email]
7. Introduction to a New Company
Dear [Hiring Manager’s Name],
I am very interested in the [Job Title] position with [Company Name]. I am attaching my cover letter and resume for your review.
Thank you for the opportunity to apply. I look forward to potentially working together!
Kind regards,
[Your Name]
[Your Phone Number]
[Your Email]
8. Speculative Application for Future Roles
Dear [Hiring Manager’s Name],
I am writing to express my interest in potential future roles at [Company Name]. Attached are my resume and cover letter for your files.
Thank you for keeping my application in mind, and I hope to hear from you soon.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email]
9. Applying to a Different Department Within the Same Company
Dear [Hiring Manager’s Name],
I am reaching out to apply for the [Job Title] position within [Department Name]. I have attached my updated cover letter and resume for your review.
Thank you for considering my application. I am excited about the possibility of contributing to a different aspect of our company.
Warm regards,
[Your Name]
[Your Phone Number]
[Your Email]
10. Application with a Unique Selling Point
Dear [Hiring Manager’s Name],
I am thrilled to apply for the [Job Title] position at [Company Name]. My experience with [specific skill or achievement] aligns perfectly with this role. Please find my enclosed cover letter and resume.
I look forward to discussing this opportunity further. Thank you!
Best,
[Your Name]
[Your Phone Number]
[Your Email]
11. Application for a Remote Position
Dear [Hiring Manager’s Name],
I am writing to apply for the remote [Job Title] position with [Company Name]. Attached are my cover letter and resume detailing my relevant experience.
Thank you for considering my application. I hope to hear from you soon.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email]
12. Applying to a Job at a Startup
Dear [Hiring Manager’s Name],
I’m excited to apply for the [Job Title] at [Company Name]. I’m passionate about startups and have attached my resume and cover letter for your consideration.
Thank you for this opportunity, and I look forward to the possibility of working together.
Warmly,
[Your Name]
[Your Phone Number]
[Your Email]
13. Group Application for a Team Position
Dear [Hiring Manager’s Name],
I am writing to apply for the [Job Title] position on your team at [Company Name]. Attached are my cover letter and resume for your review.
Thank you for your time, and I hope to discuss my application with you soon!
Best regards,
[Your Name]
[Your Phone Number]
[Your Email]
14. Applying for a Job Found on LinkedIn
Dear [Hiring Manager’s Name],
I came across the [Job Title] position on LinkedIn and am excited to apply. Please find my cover letter and resume attached for your consideration.
Thank you, and I look forward to discussing my application further.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email]
15. Application for a Job You Just Noticed
Dear [Hiring Manager’s Name],
I recently discovered the [Job Title] position on your website, and I am eager to apply. My cover letter and resume are attached for your consideration.
Thank you for the opportunity, and I hope to hear from you soon!
Warm regards,
[Your Name]
[Your Phone Number]
[Your Email]
16. Reapplying for a Position
Dear [Hiring Manager’s Name],
I hope this message finds you well. I wanted to reapply for the [Job Title] position, having recently gained additional experience. Attached are my updated cover letter and resume.
Thank you for considering my application again!
Kind regards,
[Your Name]
[Your Phone Number]
[Your Email]
17. Applying for a Job with a Personalized Touch
Dear [Hiring Manager’s Name],
I was inspired to apply for the [Job Title] position after learning about [Company Achievement or Initiative]. Please find my cover letter and resume attached.
Thank you for considering my application, and I look forward to the opportunity to discuss it with you!
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email]
18. Application for a Senior Position
Dear [Hiring Manager’s Name],
I am excited to apply for the Senior [Job Title] position at [Company Name]. Attached are my cover letter and resume for your consideration.
Thank you for your time, and I look forward to discussing my application further.
Best wishes,
[Your Name]
[Your Phone Number]
[Your Email]
19. Expressing Enthusiasm for Company Culture
Dear [Hiring Manager’s Name],
I am writing to express my interest in the [Job Title] position. I resonate strongly with [Company Name]’s culture and values, and I have attached my cover letter and resume for your review.
Thank you for the opportunity, and I hope to speak with you soon!
Warmly,
[Your Name]
[Your Phone Number]
[Your Email]
20. Application with a Strong Call to Action
Dear [Hiring Manager’s Name],
I am eager to apply for the [Job Title] position at [Company Name], as I believe my skills can make a positive impact. My cover letter and resume are attached for your review.
I am looking forward to the possibility of discussing this opportunity further. Thank you!
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email]
How should I structure my email when sending a cover letter and resume?
When sending a cover letter and resume via email, it is essential to maintain a professional structure for clarity. The email should start with a meaningful subject line that identifies the position you are applying for. The salutation should address the recipient correctly, using their title and last name whenever possible. The body of the email should commence with a brief introduction that states your intent to apply for the position, followed by a concise overview of your qualifications and experience relevant to the job. It is important to assure the recipient that your cover letter and resume are attached for their review. The email should conclude with a polite closing statement, expressing gratitude for their consideration, and should end with your full name and contact information. This structured approach increases the likelihood of a positive impression.
What are the key elements to include in an email when applying for a job?
An effective email when applying for a job must incorporate several key elements to ensure professionalism. Firstly, the subject line should be straightforward, indicating the specific position you are applying for. The email should begin with a formal greeting, addressing the hiring manager with their proper title. In the body of the email, candidates should clearly mention the role they are applying for and provide a brief summary of their relevant skills and experiences. It is pertinent to indicate that both the cover letter and resume are attached for review. Finally, the email should end with a courteous closing that expresses eagerness to discuss the application further, followed by your name and contact details. Adhering to these elements enhances the effectiveness of the job application.
Why is it important to customize your email when sending a cover letter and resume?
Customizing your email when sending a cover letter and resume is crucial for creating a favorable impression. Personalized emails demonstrate that the applicant has taken the time to understand the company and the specific role. A customized subject line that reflects the job title can capture the attention of the hiring manager. Including tailored content in the email body allows applicants to highlight how their skills align with the company’s needs. It encourages engagement and shows genuine interest in the position rather than sending a generic application. Ultimately, a customized email distinguishes an applicant as thoughtful and thorough, increasing the chances of moving forward in the hiring process.
What tone should I use in my email when applying for a job?
The tone of your email when applying for a job should be professional and courteous. The use of polite language is essential, as it reflects respect for the recipient. A formal greeting sets the right tone from the beginning, while a straightforward and concise body keeps communication clear. It is advisable to avoid overly casual phrases and maintain a level of professionalism throughout the email. Furthermore, expressing enthusiasm about the opportunity conveys motivation and eagerness. Conclusively, the email should end on a polite note, thanking the recipient for their time and consideration. This professional tone is vital in maintaining a good impression during the application process.
Thanks for hanging out with me and diving into the world of cover letters and resumes! I hope you found the sample email helpful and that you’re feeling a bit more confident about taking that next step in your career journey. Remember, sending a great email can make all the difference. Don’t be a stranger—come back and visit us again for more tips and tricks to help you shine in your job search. Happy job hunting!