Quitting a job can be a significant decision in any professional’s life. A thoughtful resignation letter serves as a clear communication tool that highlights your intentions and maintains a positive relationship with your employer. Email communication has become a preferred method for delivering resignation due to its convenience and efficiency. Crafting an effective email entails using a respectful tone, providing a reasonable notice period, and expressing gratitude for the opportunities received. Employers expect a well-structured email when an employee decides to leave, as it reflects professionalism and respect for the organization.
20 Sample Emails for Quitting a Job
Deciding to leave a job can be challenging, and communicating your departure clearly and professionally is essential. Here are 20 sample emails that cover various reasons for quitting to help guide you in crafting your own message.
1. Resigning for a Better Opportunity
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
I hope this message finds you well. I am writing to formally resign from my position at [Company Name], effective [last working day, typically two weeks from the date of the email]. I have accepted an opportunity that I believe will better align with my long-term career goals.
Thank you for the support and guidance during my time here.
Sincerely,
[Your Name]
2. Quitting Due to Personal Reasons
Subject: Resignation Notice
Dear [Manager’s Name],
I am reaching out to inform you that I must resign from my position at [Company Name], effective [last working day]. Due to personal reasons, I believe it is best for me to take this step.
I appreciate all the opportunities I’ve had here and wish the team continued success.
Best regards,
[Your Name]
3. Moving to a New Location
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
I regret to inform you that I will be resigning from my position at [Company Name], effective [last working day]. Due to a recent relocation, I can no longer continue my role.
Thank you for the experiences and mentorship during my time with the company. I will miss the team.
Warm regards,
[Your Name]
4. Pursuing Further Education
Subject: Notice of Resignation
Dear [Manager’s Name],
I hope you are doing well. I am writing to submit my resignation from [Company Name], effective [last working day]. I have decided to pursue further education, which requires my full commitment.
Thank you for your understanding and the support you have provided.
Sincerely,
[Your Name]
5. Health Issues
Subject: Resignation Announcement
Dear [Manager’s Name],
I want to discuss my resignation from [Company Name], effective [last working day]. Unfortunately, I am facing health issues that prevent me from fulfilling my duties effectively.
I appreciate your understanding and wish the company all the best moving forward.
Kind regards,
[Your Name]
6. Unhappy with Job Duties
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
I am writing to formally resign from my position at [Company Name], effective [last working day]. I have been struggling to find satisfaction in my job duties and have decided to seek a role that better suits my skills and interests.
Thank you for the opportunities I’ve had here. I wish you and the team all the best.
Best,
[Your Name]
7. Career Change
Subject: Resignation Notice
Dear [Manager’s Name],
I regret to inform you that I am resigning from my role at [Company Name], effective [last working day]. After much consideration, I have decided to pursue a different career path.
I am grateful for the experiences I have gained and the connections I have made.
Warm wishes,
[Your Name]
8. Family Obligations
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
I hope you are well. I am writing to formally resign from my position at [Company Name], with my last working day being [last working day]. Due to increasing family obligations, I find it necessary to step back from my role.
Thank you for your understanding and support during my tenure here.
Sincerely,
[Your Name]
9. Seeking Better Work-Life Balance
Subject: Resignation Notice
Dear [Manager’s Name],
After careful consideration, I have decided to resign from my position at [Company Name], effective [last working day]. I need to prioritize my health and seek a better work-life balance.
I appreciate everything I have learned during my time here and wish everyone the best.
Kind regards,
[Your Name]
10. Retirement
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
I am writing to notify you of my resignation from [Company Name], effective [last working day]. I have decided to retire and spend more time with my family and pursue personal interests.
Thank you for the incredible journey, and I will cherish the memories made here.
Best wishes,
[Your Name]
11. Relocation of Spouse
Subject: Resignation Notice
Dear [Manager’s Name],
I hope you are doing well. I must resign from my position at [Company Name], effective [last working day], due to my spouse’s relocation for work.
I appreciate the opportunities and support I’ve received during my time here.
Warm regards,
[Your Name]
12. Company Culture Misalignment
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
This email serves as my formal resignation from [Company Name], effective [last working day]. After reflecting on my fit within the company culture, I feel it is best to explore other opportunities that align more closely with my values.
Thank you for your guidance as I navigated my time with the team.
Sincerely,
[Your Name]
13. Temporary Position Expiration
Subject: Resignation Notice
Dear [Manager’s Name],
I am writing to confirm my resignation from [Company Name], effective [last working day]. As my temporary position is coming to an end, I have decided not to pursue a longer-term role at this time.
Thank you for the valuable experience during my time here.
Best,
[Your Name]
14. Unforeseen Circumstances
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
I regretfully inform you that I am resigning from my position at [Company Name], effective [last working day] due to unforeseen circumstances that require my immediate attention.
Thank you for your support and understanding.
Kind regards,
[Your Name]
15. Conflict with Supervisor
Subject: Resignation Notice
Dear [Manager’s Name],
I am writing to formally resign from my role at [Company Name], effective [last working day]. I believe that it is in my best interest to leave my position due to ongoing conflicts with my supervisor.
I appreciate the time I spent with the team and wish everyone success in the future.
Best regards,
[Your Name]
16. Gig Opportunity
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
I hope you are doing well. I am resigning from my position at [Company Name], effective [last working day], as I have accepted a gig opportunity that I cannot pass up.
Thank you for the support and experiences I’ve gained here.
Warm wishes,
[Your Name]
17. Job Not Meeting Expectations
Subject: Resignation Notice
Dear [Manager’s Name],
I am writing to notify you of my resignation from [Company Name], effective [last working day]. Unfortunately, the role has not met my expectations, and I feel it’s time to explore different opportunities.
I appreciate the time I’ve spent at [Company Name] and thank you for your understanding.
Sincerely,
[Your Name]
18. Lack of Growth Opportunities
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
I am writing to formally resign from my position at [Company Name], effective [last working day]. After careful thought, I have decided to pursue new opportunities that provide the growth I am seeking.
Thank you for the wonderful experiences and lessons learned during my time here.
Best,
[Your Name]
19. Transitioning to Freelance Work
Subject: Resignation Notice
Dear [Manager’s Name],
I hope you are well. I am resigning from [Company Name], effective [last working day], as I have decided to transition into freelance work.
Thank you for your support and understanding as I move into this new phase of my career.
Warm regards,
[Your Name]
20. Job Offer from a Competitor
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
This email is to inform you of my resignation from my role at [Company Name], effective [last working day]. I have received an offer from a competitor that I have decided to accept.
I wish the company continued success and thank you for my time here.
Sincerely,
[Your Name]
What should I include in an email when quitting my job?
When writing an email to quit your job, you should include specific elements to ensure clarity and professionalism. Begin your email with a clear subject line that states the purpose of your email, such as “Resignation – [Your Name].” Open the email with a formal greeting, addressing your supervisor or manager directly. State your intention to resign in the first sentence, clearly mentioning your last working day based on the notice period. Convey gratitude towards the company and your team for the opportunities and experiences you have gained during your employment. If possible, offer assistance in the transition process, such as training your replacement. Close the email politely, using a formal sign-off including your name and contact information.
How can I maintain professionalism in my resignation email?
Maintaining professionalism in your resignation email is crucial for leaving a positive impression. Use a respectful tone throughout the email, avoiding any negative comments about the company, colleagues, or experiences. Choose a straightforward format that prioritizes clarity over emotional expression. Provide adequate notice as per your employment contract, demonstrating respect for company policies. Express appreciation for the support and opportunities provided to you, highlighting any positive experiences. Finally, offer to help during the transition process and indicate your willingness to maintain a good relationship in the future, thereby fostering open communication.
What are the common mistakes to avoid in a resignation email?
Common mistakes to avoid in a resignation email include using an unprofessional tone, such as being overly casual or sarcastic. Failing to provide a notice period or specific last working day may create confusion or disrupt company operations. Avoid giving lengthy explanations for your departure, which may detract from the main purpose of the email. Do not express strong negative feelings or grievances about your job, as this can reflect poorly on your professionalism. Lastly, neglecting to proofread your email before sending it can lead to grammatical errors or typos that may diminish your professionalism.
How can I ensure my resignation email is concise and to the point?
To ensure your resignation email is concise and to the point, start with a clear subject line that reflects your intention. Limit your opening paragraph to one or two sentences that state your resignation directly. Avoid unnecessary details or lengthy explanations regarding your decision. Stick to essential information such as your intended last working day as per your notice period. Use short, straightforward sentences and focus on expressing gratitude briefly. Avoid filler phrases or redundancies that can make your email longer than necessary. A well-structured email helps convey your message effectively without overwhelming the recipient.
And there you have it—a handy sample for quitting your job over email and a few tips to help you craft your own message with ease. We hope this little guide makes the process less daunting and helps you leave on a positive note. Life’s too short to stay in a job you’re not happy with, so go ahead and take that leap! Thanks for hanging out and reading our article today. Feel free to swing by again later for more insights and tips. Wishing you all the best in your career adventures ahead!