When job seekers aim to make a lasting impression, they often turn to the correct sample format to send their resume via email. An effective email subject line can capture the attention of hiring managers, while a clear and concise message body conveys professionalism and intent. Attaching a well-formatted resume enhances the applicant’s chances of standing out in a crowded job market. Including a brief introduction in the email allows candidates to highlight key qualifications relevant to the position. Lastly, following specific email etiquette can further reinforce the applicant’s commitment and readiness for the role.
20 Sample Formats to Send Your Resume via Email
Crafting the perfect email to send your resume can set the tone for your job application. Below are 20 sample formats tailored for various situations to help you make a great first impression.
1. Applying for a Job Opening
Subject: Application for [Job Title]
Dear [Hiring Manager’s Name],
I hope this message finds you well. I am writing to express my interest in the [Job Title] position that was advertised on [Website/Company]. Please find my resume attached for your consideration.
Thank you for your time.
Sincerely,
[Your Name]
2. Networking Follow-Up
Subject: Great to Connect!
Hi [Contact’s Name],
It was a pleasure to meet you at [Event]. As we discussed, I am keen on pursuing opportunities in [Industry]. I’ve attached my resume for your reference and any advice you may have.
Best regards,
[Your Name]
3. Referred by a Mutual Contact
Subject: Introduction from [Mutual Contact’s Name]
Dear [Recipient’s Name],
I was referred to you by [Mutual Contact’s Name], who suggested I reach out regarding potential opportunities at [Company Name]. Attached is my resume for your review.
Thank you!
Warm regards,
[Your Name]
4. Following Up on a Previous Application
Subject: Follow-Up on My Application for [Job Title]
Dear [Hiring Manager’s Name],
I hope you are doing well. I wanted to follow up on my application for the [Job Title] position submitted on [Date]. I have attached my resume again for your convenience.
Thank you for your consideration!
Best,
[Your Name]
5. Applying for an Internship
Subject: Internship Application – [Your Name]
Hello [Hiring Manager’s Name],
I am excited to apply for the [Internship Title] at [Company Name]. I believe my skills align well with the requirements, and I have attached my resume for your review.
Looking forward to your response.
Regards,
[Your Name]
6. Submitting a Speculative Application
Subject: Exploratory Application
Dear [Hiring Manager’s Name],
I am very interested in exploring potential job opportunities within [Company Name]. Please find my resume attached for your consideration.
Thank you for your attention!
Sincerely,
[Your Name]
7. Responding to a Job Fair
Subject: Follow-Up After [Job Fair Name]
Hi [Hiring Manager’s Name],
I enjoyed our conversation at [Job Fair]. I am excited to apply for a position within [Company Name] and have attached my resume for your review.
Thank you!
Best,
[Your Name]
8. Applying for a Remote Position
Subject: Application for Remote [Job Title]
Dear [Hiring Manager’s Name],
I am eager to apply for the remote [Job Title] position listed on [Website/Company]. My resume is attached for your consideration.
Thank you for this opportunity!
Kind regards,
[Your Name]
9. Emailing a Recruiter
Subject: Resume Submission for Future Opportunities
Hello [Recruiter’s Name],
I hope you’re well! I am reaching out to share my resume in case there are any current or future opportunities that align with my skills. Please find it attached.
Thank you for your help!
Best,
[Your Name]
10. Reaching Out After an Interview
Subject: Thank You for the Opportunity
Dear [Interviewer’s Name],
I want to express my gratitude for the opportunity to interview for the [Job Title] position. As discussed, I have attached my resume again for your convenience.
Looking forward to hearing from you!
Sincerely,
[Your Name]
11. Requesting an Informational Interview
Subject: Seeking Guidance in [Industry]
Dear [Contact’s Name],
I greatly admire your work in [Industry] and would love the opportunity to learn from you. Please find my resume attached for context.
Thank you for considering my request.
Best regards,
[Your Name]
12. Applying with a Cover Letter
Subject: Application for [Job Title] – Cover Letter Attached
Dear [Hiring Manager’s Name],
I am excited to apply for the [Job Title] position. Attached are my resume and cover letter for your consideration.
Thank you!
Warm regards,
[Your Name]
13. Applying for a Position in a Different Location
Subject: Application for [Job Title] – [Your Name]
Hi [Hiring Manager’s Name],
I am interested in the [Job Title] position at [Company] in [Location]. Please find my resume attached.
Thank you for your time!
Best,
[Your Name]
14. Following Up After a Referral
Subject: Following Up on My Application
Dear [Hiring Manager’s Name],
I was referred to you by [Referrer’s Name]. I am keen to apply for the [Job Title] position and have attached my resume for your consideration.
Thank you!
Sincerely,
[Your Name]
15. After a Company Event
Subject: Great Event!
Dear [Manager’s Name],
I thoroughly enjoyed the recent [Company Event]. I am very interested in exploring opportunities with [Company Name] and have attached my resume for your review.
Looking forward to your feedback!
Best regards,
[Your Name]
16. Submitting for an Unadvertised Role
Subject: Expression of Interest for Future Positions
Hi [Recipient’s Name],
I am writing to express my interest in working for [Company Name]. I believe my skills and experiences align well, and I have attached my resume for your reference.
Thank you for your consideration!
Warm regards,
[Your Name]
17. To a Hiring Manager in a Large Company
Subject: Application for [Job Title]
Dear [Hiring Manager’s Name],
I am writing to apply for the [Job Title] at [Company Name]. My resume is attached for your review.
Thank you for your time!
Sincerely,
[Your Name]
18. Attempting to Reconnect with a Former Boss
Subject: Long Time, No See!
Hello [Former Boss’s Name],
I hope you’re doing well! I wanted to share my updated resume and explore any potential roles at your new company.
Thank you!
Best,
[Your Name]
19. Sending Updated Resume
Subject: Updated Resume Submission
Hello [Hiring Manager’s Name],
I wanted to send you my updated resume, as I have recently gained new experiences that I believe might align with your needs.
Thank you for considering!
Warm regards,
[Your Name]
20. Responding to a Job Posting LinkedIn
Subject: Application for [Job Title] – Via LinkedIn
Dear [Hiring Manager’s Name],
I came across your job posting on LinkedIn for the [Job Title] position. I am very interested and have attached my resume for your review.
Thank you!
Best regards,
[Your Name]
How should I format the email when sending my resume?
When sending your resume via email, you should follow a structured format to ensure professionalism. Begin with a clear and concise subject line that states your intention. For example, use “Application for [Job Title] – [Your Name]” as the subject.
In the email body, start with a formal salutation, addressing the recipient by name if possible. Follow with a brief introduction that includes the position you are applying for and how you learned about the job opportunity.
Next, highlight your qualifications in a few sentences that emphasize your relevant skills and experiences. Close the email with a polite request for the recipient to review your attached resume. Conclude with a formal closing, such as “Best regards,” followed by your full name, contact information, and any relevant links, such as your LinkedIn profile.
This format enhances clarity and professionalism in your application process.
What are the key elements to include in an email when sending a resume?
When composing an email to send your resume, essential elements must be included to create an effective communication. The subject line should clearly indicate the purpose of the email, such as “Resume for [Job Title] – [Your Name].”
The email should commence with a formal greeting, and then you should state your purpose right away. Briefly introduce yourself and mention the position you are applying for, specifying where you found the job posting.
The main body of the email should include a succinct summary of your qualifications and experiences relevant to the job. Highlight key accomplishments without overwhelming the reader with excessive details.
Before closing the email, include a note that your resume is attached for their consideration. Close with a polite sign-off, including your name, contact details, and any additional links that may support your application. These key elements create a comprehensive and engaging email.
What common mistakes should I avoid when emailing my resume?
When emailing your resume, several common mistakes can detract from your application. Avoid using a generic subject line, as it can lead to your email being overlooked. Instead, write a specific and informative subject that clearly indicates the job position and your name.
Ensure that you use a professional email account, avoiding any inappropriate or informal addresses. This sets a serious tone for your application. In the body of the email, refrain from overly casual language; maintain professionalism in your writing style.
Do not forget to mention the attachment of your resume, as failing to do so can confuse the recipient. Additionally, avoid large file sizes; send your resume in a commonly accepted format, such as PDF, to ensure accessibility. Check for spelling and grammatical errors, as these mistakes can create a negative impression. Being mindful of these common pitfalls can significantly improve the effectiveness of your email communication.
How do I follow up after sending my resume via email?
Following up after sending your resume via email is an important step in the job application process. Begin by waiting approximately one week after your original email to allow the hiring manager sufficient time to review applications.
Compose a brief follow-up email with a clear subject line, such as “Follow-Up on Application for [Job Title] – [Your Name].” In the body of the email, start with a polite greeting and express your continued interest in the position.
Then, mention the original email date and inquire about the status of your application. Reiterate your enthusiasm for the opportunity and briefly highlight key qualifications that make you a suitable candidate for the role.
Conclude the email by thanking the recipient for their consideration and expressing your willingness to provide any additional information they may need. Send your follow-up email in a professional format to maintain a positive impression. This proactive approach can demonstrate your commitment and interest in the position.
Thanks for sticking with me through this guide on sending your resume via email! I hope you found the sample format helpful and that it takes some stress out of your job search. Remember, it’s all about presenting yourself in the best light, so take your time to personalize your message. Feel free to drop by again for more tips and tricks—there’s always something new to learn in the world of job hunting. Good luck out there, and happy job searching!